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Open access: Parallel Publishing

The LibGuides of the Tritonia Academic Library, Aalto University, and Universities of Oulu and Helsinki have been utilised in drafting this guide.

Parallel Publishing

An article published in a scientific journal is also published in an open access repository. Parallel publications in an open access repository are openly available either right away or after a predetermined embargo. Parallel publishing increases the visibility, citations and effectiveness of the publication. Articles can be found, for example, with online search engines.

  • Parallel publishing means open access publishing of scientific articles for free, so-called Green OA publishing.
  • Open parallel publishing increases the citations of the article.
  • The draft that is parallel published is the Final Draft of the article. It is the peer-reviewed or the last approved version of the manuscript that the Author sends to the publisher.
  • Over 70 % of the publishers allow the parallel publishing of a draft in an institutional repository.
  • The researchers of the University of Turku  can either upload the information and final drafts of their articles to the Research Information System OR submit the manuscripts easily via an online form.
  • The Library validates the information and checks the publisher's permission for parallel publishing.

Parallel Publishing at the University of Turku

According to the Publication Policy of the University of Turku, the scientific publications produced at the University must be openly available if the publisher's terms allow it. The open access principles apply to everyone conducting research at the University of Turku and the researchers using the University of Turku as an affiliation. The Research Information System is the publication repository of the University of Turku.

Researchers can submit their parallel publications to the Library with this form.

Funders' OA Policies

Major research funders in Finland require (e.g. European Commission, Academy of Finland) or at least recommend (Tekes) open access publishing in the projects they fund.

ROARMAP - Registry of Open Access Repositories Mandatory Archiving Policies

You can check the OA policies of different countries, universities and funders.

ORCID Identifier

The University of Turku is a member of the ORCID (Open Researcher and Contributor ID) through a national consortium. The membership enables the creation of an ORCID identifier in local systems and e.g. the transfer of publication information to ORCID profiles. In Finland, ORCID identifiers are not centrally provided for researchers, instead the researchers can acquire the ID themselves. It is recommended in the publication policy of the University of Turku that researchers acquire an ORCID identifier.

The ORCID identifier:

  • enables the unambiguous identification of your publications, i.e.you can be distinguished from any namesakes and recognised after a name change.

  • promotes the automatisation of the transfer of publication information and international visibility: in the future, the publications will be transferred from the Research Information System to your account and possibly to other services as well. Examples of the services integrated in ORCID

In the future, the Research Information System will include a new feature on the edit page that enables you to create a new ORCID identifier or attach your existing ID to your personal information.

Have you written a scientific, professional or popular publication?

  • Upload your publication's information as well as the latest accepted manuscript of your article (final draft, post print or author accepted manuscript) in the Research Information System so that the Library can validate it. If you do not want to use the Research Information System, you can just send the final draft and the email address, type of publication, discipline and the departments of other UTU authors to the Library with an online form
  • After the publications you have registered in the system have been validated, they can be found by funders, other researchers and everyone interested in the topic with online search engines such as Google.
  • Only the publications recorded in the system are taken into consideration in the research funding received from the Ministry of Education and Culture.

Has your publication been published online in an Open Access journal?

Has your article been published in a scientific journal which is subject to a charge?

  • The University of Turku requires that researchers parallel publish the final draft (alternatively post print or author accepted manuscript), which is published in scientific journals subject to a charge, in the University's Research Information System or in another open access repository. You can also just send the library a form where you attach the final draft and specify the email address, type of publication, discipline and the departments of other UTU authors.
  • Also several funders, e.g. the Academy of Finland, require that at least the peer-reviewed manuscript of the publication is parallel published in an open repository.
  • The Library validates the publisher's permission for manuscripts published in the Research Information System.
  • Publications that are openly available are cited and used more often and therefore open access increases the availability, visibility and effectiveness of your research (see e.g. McKiernan, 2016, http://dx.doi.org/10.7554/eLife.16800).
  • You can find suggestions on where to publish your research in the tab Selecting a Journal.

Are you only just starting to look for a publication channel for your article (e.g. an scientific journal)?

  • You can find suggestions on where to publish your research in the tab Selecting a Journal.

Why Is It Beneficial to Deposit Your Work to the University of Turku Repository?

  • Improves the visibility of your research: the publications in the University's repository can be found with search engines
  • Improves the availability of research: the publication is openly available to everyone (no login required)
  • Provides a permanent URL to the publication and guarantees long-term storage
  • Parallel publications have a front page that advises users to cite the original publication
  • Some publishers permit parallel publishing onto university servers but not in a commercial service (e.g. ResearchGate)
  • Raises the profiles of the researcher, department and entire University
  • Creates new multidisciplinary awareness

Parallel publishing an article in the University's institutional repository does not affect the Author's ownership pf the copyright. The researcher retains the copyright and it is not transferred to the repository. You can find more information on copyrights in the Copyrights and Permissions tab.

Publication Manuscripts

Pre-print-versio = pre-refereeing/author’s draft. The manuscript sent to the publisher before the peer-review or any other earlier draft.

Final draft -versio = Post-print/author's final. The Author's final draft of the peer-reviewed, accepted article that has not yet been edited by the publisher. This is generally the draft that the publishers allow researchers to parallel publish.

The final, edited draft = publisher’s version. Article as it is published in the journal, the final, edited version.

Why Social Media Networks (e.g. ResearchGate and Academia.edu) Are not Open Access Repositories

Several researchers are registered in/use different kinds of social media services directed at researchers. These include e.g. Academia.Edu and ResearchGate. However, these services are not open access repositories but mostly tools for networking. These services are owned by private enterprises and there is no guarantee of long-term operation. Therefore, researchers should store their research preferably in an actual repository (institutional/discipline-specific repository) You should also read through the terms and conditions of these services carefully – especially those that concern copyright and privacy.

See e.g. University of California: A social networking site is not an open access repository

Contact

Conditions for Parallel Publishing

Journals and publishers' policies and practices on parallel publishing can be checked from the services listed below. If you cannot find the information, you should check the webpages of the journal or publisher or contact them directly.

When you save the final draft in the Research Information System or send it with the online form, the Library checks the publisher's permission for parallel publishing.

 

Authors Should not Give up Their Rights

Often, publishers offer contracts where they require that the Author gives up all the economic rights to the work. However, you should not agree to these kinds of terms when publishing your research, but retain the right to parallel publishing, either in the institutional or a discipline-specific repository. The recommended version for parallel publishing is the final draft, i.e. the peer-reviewed version that is published in the journal but does not have the publisher's layout. The publisher usually permits the parallel publication of a draft in a repository. You can look for information on publishers' copyright/parallel publishing policies in the  SHERPHA/RoMEO service.
The How Can I share it"  service provides information on which draft you can share e.g. in social media (academic social media networks)

When you upload the final draft in the Research Information System or send it by the  online form,   the Library checks the publisher's permission for parallel publishing.

Publishing Agreements and Permissions

Co-authors

It is advisable that the Authors agree on parallel publishing their article in an open access repository already at the writing stage. If you wish to parallel publish an already published article, you must obtain permission from all co-authors (the copyright belongs to all the Authors of the article).

Materials under copyright of a third party

A research article might also include material that is under the copyright of a third party, for example, illustrations and graphics. The Author must obtain permission to publish such material online.

Permission from the journal and/or publisher who has published the article earlier

Turku University Library checks the parallel publishing permissions given by journals and publishers and records the articles in accordance with the permit conditions.  The Author can also check the permissions themselves, e.g. from the SHERPA/RoMEO service.

 

At the moment, Finnish journals are not fully available in the SHERPHA/RoMEO service. You can also contact the journals directly about parallel publishing or check this Wiki

How Can I Share it?

"How Can I share it?" is an online service which you can use to find information on which draft of the publication you can share e.g. in social media. The service p+rovides information on the terms of approximately 30 publishers.

Link: How Can I share it?