An article published in a scientific journal is also published in an open access repository. Parallel publications in an open access repository are openly available either right away or after a predetermined embargo. Parallel publishing increases the visibility, citations and effectiveness of the publication. Articles can be found, for example, with online search engines.
According to the Publication Policy of the University of Turku, the scientific publications produced at the University must be openly available if the publisher's terms allow it. The open access principles apply to everyone conducting research at the University of Turku and the researchers using the University of Turku as an affiliation. The Research Information System is the publication repository of the University of Turku.
Major research funders in Finland require (e.g. European Commission, Academy of Finland) or at least recommend (Tekes) open access publishing in the projects they fund.
You can check the OA policies of different countries, universities and funders.
The University of Turku is a member of the ORCID (Open Researcher and Contributor ID) through a national consortium. The membership enables the creation of an ORCID identifier in local systems and e.g. the transfer of publication information to ORCID profiles. In Finland, ORCID identifiers are not centrally provided for researchers, instead the researchers can acquire the ID themselves. It is recommended in the publication policy of the University of Turku that researchers acquire an ORCID identifier.
The ORCID identifier:
enables the unambiguous identification of your publications, i.e.you can be distinguished from any namesakes and recognised after a name change.
promotes the automatisation of the transfer of publication information and international visibility: in the future, the publications will be transferred from the Research Information System to your account and possibly to other services as well. Examples of the services integrated in ORCID
In the future, the Research Information System will include a new feature on the edit page that enables you to create a new ORCID identifier or attach your existing ID to your personal information.
Has your publication been published online in an Open Access journal?
Has your article been published in a scientific journal which is subject to a charge?
Are you only just starting to look for a publication channel for your article (e.g. an scientific journal)?
Parallel publishing an article in the University's institutional repository does not affect the Author's ownership pf the copyright. The researcher retains the copyright and it is not transferred to the repository. You can find more information on copyrights in the Copyrights and Permissions tab.
Pre-print-versio = pre-refereeing/author’s draft. The manuscript sent to the publisher before the peer-review or any other earlier draft.
Final draft -versio = Post-print/author's final. The Author's final draft of the peer-reviewed, accepted article that has not yet been edited by the publisher. This is generally the draft that the publishers allow researchers to parallel publish.
The final, edited draft = publisher’s version. Article as it is published in the journal, the final, edited version.
Several researchers are registered in/use different kinds of social media services directed at researchers. These include e.g. Academia.Edu and ResearchGate. However, these services are not open access repositories but mostly tools for networking. These services are owned by private enterprises and there is no guarantee of long-term operation. Therefore, researchers should store their research preferably in an actual repository (institutional/discipline-specific repository) You should also read through the terms and conditions of these services carefully – especially those that concern copyright and privacy.
See e.g. University of California: A social networking site is not an open access repository
Journals and publishers' policies and practices on parallel publishing can be checked from the services listed below. If you cannot find the information, you should check the webpages of the journal or publisher or contact them directly.
When you save the final draft in the Research Information System or send it with the online form, the Library checks the publisher's permission for parallel publishing.
Often, publishers offer contracts where they require that the Author gives up all the economic rights to the work. However, you should not agree to these kinds of terms when publishing your research, but retain the right to parallel publishing, either in the institutional or a discipline-specific repository. The recommended version for parallel publishing is the final draft, i.e. the peer-reviewed version that is published in the journal but does not have the publisher's layout. The publisher usually permits the parallel publication of a draft in a repository. You can look for information on publishers' copyright/parallel publishing policies in the SHERPHA/RoMEO service.
The How Can I share it" service provides information on which draft you can share e.g. in social media (academic social media networks)
When you upload the final draft in the Research Information System or send it by the online form, the Library checks the publisher's permission for parallel publishing.
It is advisable that the Authors agree on parallel publishing their article in an open access repository already at the writing stage. If you wish to parallel publish an already published article, you must obtain permission from all co-authors (the copyright belongs to all the Authors of the article).
Materials under copyright of a third party
A research article might also include material that is under the copyright of a third party, for example, illustrations and graphics. The Author must obtain permission to publish such material online.
Permission from the journal and/or publisher who has published the article earlier
Turku University Library checks the parallel publishing permissions given by journals and publishers and records the articles in accordance with the permit conditions. The Author can also check the permissions themselves, e.g. from the SHERPA/RoMEO service.
At the moment, Finnish journals are not fully available in the SHERPHA/RoMEO service. You can also contact the journals directly about parallel publishing or check this Wiki